As the pandemic spreads it becomes increasingly difficult for nonprofit board members to meet in person to discuss important issues and provide strategic guidance. In response, more and more organisations are conducting virtual meetings in the midst of the crisis. While going digital may appear like a hassle but it can also be an excellent opportunity for non-profits to improve the efficiency of their meetings and efficient.
In addition to lowering overhead costs and lowering overhead costs, online meetings are more convenient for everyone who attends. Online meetings are more comfortable for all attendees. They do not have to worry about traffic, tight agendas for meetings or stress from travel which could cause them to lose focus during the meeting. This increases the chance that all board members will attend the meetings in virtual format and participate in discussions.
A good software for managing meetings will also allow you to record your meetings and archive them. This means that even if are not able to attend the meeting, you are able to access the minutes and other documents later. This allows you to examine and evaluate your decisions and actions after the meeting has concluded.
To ensure that your virtual meetings are as productive as is possible you must prepare for the meeting beforehand. This includes ensuring that the meeting is scheduled at an Board Meeting hour that is most convenient for everyone. Also, make sure that everyone is in an area with no background noise. It is also essential to do a roll call at the start of the meeting to ensure that there is enough number of quorum. Finally, you should use the tools for meeting voting to keep engagement high and avoid having to resort to using verbal or virtual “show of hands” votes.
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